Building a State-System Model: a Timeline

What are we working on
CURRENTLY (January 2023):

Researching the process by which departments engaged in our Departmental Readiness self-assessment. 

Planning continued pilots of the Departmental Readiness self-assessment.

Revising Mentor and Mentee expectations and developing Department Chair expectations

Developing the Opportunities for Professional Advancement Database so underrepresented scholars can be more easily recruited for positions and opportunities within USM

In person site visits to Salisbury University, University of Maryland Eastern Shore, University of Maryland, Baltimore.




Building a model has required an iterative process of ideation, putting things into practice, receiving/integrating feedback, and institutionalizing policy. This is an ongoing effort, but we hope that this timeline is helpful for those considering replicating this model.

Relationship Building &
Idea Formation

Each hyperlink connects to supporting documents. For several items, additional collapsible text containing “Lessons Learned” will be added.

Implementation &
Initiating Practices

  • 2019: Hired two Fellows, one at SU and one at UMCP
  • 2019: Began providing professional development that leverages institutional strengths of alliance institutions
  • 2020: Hired 3 Fellows, 2 at UMCP and one at UMBC, and converted the Fellow at SU to tenure track
  • 2020: Established a Guidance Document for the Recruitment and Selection of APAA Fellows which contains job ad language, recruitment contacts and suggestions, and sample rubrics.
  • 2020: Revised professional development calendar around Common Learning Outcomes and Fellow needs
  • 2020: Began distributing Expectations for Fellows & Mentors, and assessing Fellows with Skills Assessment Tool
  • 2020: Created a prototype Opportunities for Professorial Advancement database to serve both as a directory of postdoctoral fellows across the system and opportunities for those scholars (guest lectures, classes to teach, etc.)
  • 2020-2021: Began having monthly cohort meetings with Fellows, virtually, and finally in person in May 2021. Mentors in Residence (national URM STEM leaders) attended 3 of these meetings to connect with Fellows and provide advice.
  • 2021: Hired 3 new Fellows: 1 at UMBC, 2 at UMCP and 1 at UMB (bringing total to 9 so far)
  • 2021: Used the resources in the Guidance Document for the Recruitment and Selection of APAA Fellows to send out personal invitations to over 200 URM biomedical postdocs and advanced graduate students outside our USM network (in addition to over 100 scholars within our network) to attend a July 22 Recruitment & Information Session (Flyer).
  • 2021: Began constructing the Opportunities for Professorial Advancement database with USM’s IT Department.

Institutionalization &

  • 2020: Two LT members join the USM Appointment, Promotion and Rank Committee, begin conversations around system policies (such as search waivers) that facilitate conversion to tenure track.
  • 2020: UMB Commits funds for a pre-determined pathway for at least 2 fellows.
  • 2020: APAA Research Team presents to USM Provosts and Academic Affairs staff, with follow up at SU. SU integrates APAA input into campus diversity, equity and inclusion plan.
  • 2020: Presented at AGEP National Research Meeting
  • 2020-2021: Project Director meets with USM staff multiple times about system support, policy, funding, legislative requests
  • 2021: TU commits to hiring a Fellow for Fall 2022 start.
  • 2021: Submitted two manuscripts, one on Developing a State-System Model for Faculty Diversity and the other as a review on New Efforts to Diversify Faculty: Postdoc Conversion Models, including our model.
  • 2021: Presented at the National Postdoc Association Conference and presented at the AGEP National Research Conference, NSF INCLUDES Convening (August)
  • 2021: Presented to the National Association of System Heads (all systems and special meeting of Senior Academic Officers). 
  • 2021: Presented “Cross Institutional Collaboration for Mentor Training” at the AAMC GREAT conference. 
  • 2021: Presented APAA model to UNC, TAMU, and UT systems offices and Provosts, soliciting their involvement in an INCLUDES Alliance Proposal.



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